Privacy Policy

Privacy Policy

Last updated: 3 August 2026

This policy explains what Relaxy! stores about you, why it stores it, how long it keeps it, and how to get it removed. It covers the Discord bot, this website, the dashboard at dashboard.relaxy.xyz and every other service under the relaxy.xyz roof. It forms part of the Terms of Service.

The short version

• Everything runs on hardware the Owner physically owns. There is no cloud provider, no rented server and no third-party host.
• This website carries no analytics, no advertising, no tracking pixels and no third-party cookies. Nothing on it profiles you.
• Your data is never sold, rented, or shared with anyone. There are no advertisers and no data partners.
• Relaxy! stores as little as it can get away with: a setting left at its default is not written to the database at all.
• Message content is read to check it against a server's filters and then discarded. It is not archived.

1. Who is Responsible

Relaxy! is operated by MattFor ("the Owner"), acting as data controller, reachable at mattfor@relaxy.xyz. Where a server's own staff configure how Relaxy! behaves in their server, they determine that server's use of it and are responsible for it accordingly.

2. What is Stored, and Why

Account and server identifiers

Your Discord user id, and where relevant your username and avatar, along with the ids of servers, channels and roles. These are what let Relaxy! attribute a level, a warning or a configuration to the right person and the right place. Without them the Service cannot function.

Activity counters

Message counts, experience and level, voice activity, reaction activity and command usage. These power levelling, ranks, leaderboards and the bot's own usage statistics.

Moderation records

Warnings, mutes, moderation cases and their reasons, timestamps and the id of the moderator who issued them, together with any message content quoted into a moderation log entry. These are kept as the server's moderation history so that staff can review what happened and why.

Message content

Where a server enables censoring, Relaxy! reads message content in order to compare it against that server's filters, and then discards it. Message content is not archived, profiled, or used for any purpose beyond the check itself. It is retained only where a moderator's action deliberately records it - for example a quoted line in a moderation case or a modlog entry.

Images and scam detection

Where censoring is enabled, images posted in a server may be downloaded and passed through optical character recognition, because scam bots put the text that would trip a filter inside a picture. The image is hashed and the extracted text is cached against that hash so the same picture is not read twice. An ordinary read is cached for about 30 minutes; an image confirmed as a scam is remembered for about a day. The image itself is not retained.

Voice recordings

The recording feature captures voice audio from the members present in a voice channel and writes a separate track per speaker. The finished recording is posted into the channel that asked for it and the file is then deleted from the Owner's storage; the copy that remains lives on Discord, as an attachment, under Discord's control. Recording people may require their consent under the law that applies to you - see the Terms of Service, which places that responsibility on whoever starts the recording.

Files you upload

Files saved with the storage commands are kept until you delete them, subject to a quota of 20 MB per user and 50 MB per server. Server-shared images are visible to that server.

Profile, economy and reminders

Currency, inventory, reputation, trades, profile settings and any reminder you ask Relaxy! to keep, stored so those features work across sessions.

Dashboard

Signing in to the dashboard uses Discord's OAuth login. The dashboard receives your Discord account identifiers and the list of servers you are permitted to manage, and holds a session so you stay signed in. Your Discord password is never seen by, or available to, Relaxy!.

This website

The site sets no cookies and runs no analytics. It uses your browser's local storage for two things only - your light/dark theme preference and whether the on-page command-search helper is tucked away. Both stay in your browser, are never transmitted anywhere, and are cleared when you clear your browser data. Ordinary server logs may record requests for security and troubleshooting.

3. Legal Bases

Where the GDPR or a comparable law applies, processing rests on: legitimate interests in operating, securing and maintaining the Service and in giving server staff the moderation tools they have chosen to enable; performance of a contract, namely the Terms of Service you accept by using Relaxy!; consent, where you volunteer something by choosing to use a feature, such as uploading a file or starting a recording; and legal obligation where one applies.

4. How Long Data is Kept

Relaxy! deletes on evidence, not on assumption, and refuses to act where the evidence is ambiguous:

• Members who leave a server - the record is marked on departure and deleted after 30 days if the mark still stands. Rejoining clears the mark.
• Servers that remove Relaxy! - marked on removal and purged in full after 180 days. Re-adding Relaxy! at any point in that window cancels the purge.
• Warnings, mutes and moderation cases - retained as the server's moderation history and not removed by the automatic cleanup, since they belong to the server's record rather than to a single member's data. They can still be deleted on request.
• Profiles that cannot be confidently placed - deliberately kept rather than guessed at, because deleting somebody's profile in error is worse than storing a few kilobytes. Ask and it will be removed.
• Scam-detection OCR cache - roughly 30 minutes, or roughly a day for an image confirmed as a scam.
• Voice recordings - deleted from the Owner's storage once delivered.
• Uploaded files - until you delete them.

5. Who Data is Shared With

Your data is not sold, rented, licensed or shared for anyone else's purposes. There are no advertisers, no analytics providers and no data brokers involved.

Discord is unavoidably involved, since Relaxy! is a Discord bot: anything you send through Discord passes through Discord's systems under Discord's own privacy policy. Requesting music causes a request to be made to the third-party platform the content is resolved from, and lyrics lookups query a public lyrics service. Data may be disclosed where the law compels it, or where it is necessary to investigate abuse or protect the Service.

6. Where Data is Stored

Every part of Relaxy! - the bot, the database, the dashboard, the CDN and this website - runs on a single-board computer that the Owner owns and keeps physically, in the Owner's country of residence. Nothing is hosted with a cloud provider or rented from anyone, and data is not transferred to any third-country processor, because there are no processors. Discord, being a service you are separately using, handles your data under its own terms and its own transfer arrangements.

7. Security

Access to the machine and the database is restricted to the Owner. Traffic to the website, the dashboard and the CDN is served over HTTPS. No system is perfectly secure, and no guarantee of absolute security can be given; if a breach affecting your data occurs, the Owner will notify affected Users and any competent authority where the law requires it.

8. Your Rights

Depending on where you live, you may have the right to access the data held about you, to have it corrected, to have it erased, to restrict or object to its processing, to receive it in a portable form, and to withdraw a consent you previously gave. To exercise any of these, email mattfor@relaxy.xyz or message @mattfor on Discord from the account concerned, so the request can be tied to it.

Requests are answered as quickly as reasonably possible and in any event within one month where the GDPR applies. There is no charge. One limit is worth stating plainly: a warning or a moderation case belongs to a server's record as much as to you, so erasing it removes that server's account of what happened. Such requests are honoured, but the server's staff may separately keep their own record, which is outside the Owner's control. If you believe your data has been mishandled you may complain to your local data protection authority.

9. Children

The Service is not directed at children under 13, or under the higher minimum age that applies in your country, and Relaxy! does not knowingly collect data from them. If you believe a child below that age has provided data, contact the Owner and it will be deleted.

10. Third-Party Links

This site and the bot link to third-party services - Discord, Ko-fi, top.gg, GitHub and others. Following those links takes you outside Relaxy!, and what happens there is governed by their policies, not this one.

11. Changes to This Policy

This policy may be updated from time to time. The version published on this page is the version in force and the date at the top reflects the last change. Material changes will be announced in the support server.

12. Contact

Or message @mattfor on Discord, or the support server.